Welcome to the privacy policy of We ARE Renewables. This policy will help you understand what data we collect, why we collect it, and what your rights are in relation to it.
Latest update: May 06, 2026
Summary
Data you give to us
We collect the data you give to us for example when you fill in a form.
We ARE Renewables B.V., part of We ARE Recruitment Group
Kruisplein 480
3012 CC Rotterdam
The Netherlands
Owner contact email: info@weare-renewables.com
Type of Data we collect
Among the types of Personal Data that this Website collects, by itself or through third parties, there are:
first name
last name
phone number
profession
country
email address
ZIP/Postal code
various types of Data
Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection. Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using this Website. Unless specified otherwise, all Data requested by this Website is mandatory and failure to provide this Data may make it impossible for this Website to provide its services. In cases where this Website specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service. Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner. Any use of Cookies – or of other tracking tools — by this Website or by the owners of third-party services used by this Website serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy.
Users are responsible for any third-party Personal Data obtained, published or shared through this Website.
Mode and place of processing the Data
Methods of processing
The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data. The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of this Website (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.
Place
The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located.
Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.
Retention time
Unless specified otherwise in this document, Personal Data shall be processed and stored for as long as required by the purpose they have been collected for and may be retained for longer due to applicable legal obligation or based on the Users’ consent.
The purposes of processing
The Data concerning the User is collected to allow the Owner to provide its Service, comply with its legal obligations, respond to enforcement requests, protect its rights and interests (or those of its Users or third parties), detect any malicious or fraudulent activity, as well as the following:
Human resources
Managing contacts and sending messages
Handling compliance
Analytics
Contacting the User
Detailed information on the processing of Personal Data
Analytics
The services contained in this section enable the Owner to monitor and analyze web traffic and can be used to keep track of User behavior.
Analytics, Tracking and Website Improvement
Company: this Website
This Website may use cookies, pixels, tags, analytics tools and similar technologies to operate the Website, measure performance, understand how Users interact with the Website, improve the Service, and support marketing or recruitment-related communications where legally permitted.
These tools may include analytics, tag management, heatmap, session recording, advertising, social media or similar third-party services implemented on the Website from time to time, such as Google Analytics, Google Tag Manager, Hotjar, Meta/Facebook technologies or similar services. The specific cookies and tracking technologies used, their providers, purposes, durations and consent options are described in the Cookie Policy and/or cookie banner.
The Personal Data processed for analytics, tracking and Website improvement may include IP address, device information, browser information, usage data, pages visited, interactions with the Website, approximate location, cookie identifiers and similar online identifiers.
Retention periods for cookies and similar technologies depend on the specific tool or provider and are described in the Cookie Policy and/or cookie banner.
By completing the contact form with their information, the User authorizes this Website to use these details to respond to the inquiries (like quotes, and any other requests).
Personal Data processed:
country
email address
first name
last name
phone number
profession
various types of Data
ZIP/Postal code
Service provided by:
this Website
Handling compliance
Compliance, Recordkeeping and Website Security
Company: this Website
The Owner may process Personal Data where necessary to comply with legal obligations, maintain required records, respond to lawful requests, and establish, exercise or defend legal claims. This may include limited recruitment data, communication records, consent records, audit or security logs,
IP addresses, device information, and other technical data necessary to protect the Website, detect misuse, prevent unauthorized access and maintain system integrity.
Personal Data processed for legal compliance is retained for the period required by applicable law. Personal Data retained for the establishment, exercise or defence of legal claims is retained only for as long as reasonably necessary in light of applicable limitation periods. Routine technical and security logs are retained for a limited period determined by security, operational and legal requirements, unless a longer period is necessary to investigate misuse, fraud, security incidents or legal claims.
The Owner processes Personal Data submitted by candidates when applying for job opportunities or otherwise participating in a recruitment process. This may include name, contact details, CV/resume information, employment history, education, qualifications, skills, salary expectations, availability, and any additional information provided during the recruitment process.
This data is used to assess applications, evaluate candidate suitability, communicate with candidates, carry out screening and shortlisting, manage recruitment processes, and facilitate recruitment by sharing relevant candidate profiles with employers or other hiring organisations in connection with specific roles or other relevant opportunities aligned with the candidate’s profile, where appropriate. The Owner will only share identifiable candidate profiles with employers or hiring organisations where this is relevant to a specific recruitment process, role, opportunity or agreed recruitment service. Where a candidate has not applied for a specific role, the Owner will only submit an identifiable candidate profile to a hiring organisation where the candidate has been informed of the opportunity and has consented or otherwise clearly agreed to be represented for that opportunity.
Personal Data processed for recruitment and job applications is retained for the duration of the relevant recruitment process and, after the position has been filled, withdrawn or otherwise closed, only for as long as necessary to maintain appropriate records, comply with legal obligations, resolve disputes, and establish, exercise or defend legal claims. The retention period is determined by reference to the nature of the Personal Data, the purpose of processing, the status of the recruitment or business relationship, applicable statutory retention periods, limitation periods for legal claims, consent withdrawal, deletion requests, and whether continued retention is necessary for a legitimate business or legal purpose. Where the candidate consents to being considered for future opportunities, relevant Personal Data may be retained as part of the talent pool.
Where candidates submit an open application, ask to be considered for future opportunities, or consent to joining the talent pool, the Owner may retain their Personal Data for future recruitment purposes. This may include contact details, CV/resume information, professional experience, qualifications, skills, preferences, availability, role interests and previous recruitment interactions.
This allows the Owner to contact candidates about roles that may be relevant to their profile and, where appropriate, to share candidate profiles with employers or other hiring organisations for opportunities aligned with the candidate’s profile. The Owner will not submit an identifiable candidate profile from the talent pool to an employer or hiring organisation for a new opportunity unless the candidate has been informed of the opportunity and has consented or otherwise clearly agreed to be represented for that opportunity.
Talent Pool Data is retained until the candidate withdraws consent, requests deletion, or until the Owner determines, through periodic review, that the data is no longer relevant or necessary for the purposes for which it was collected, or a reasonable retention period has elapsed in accordance with applicable laws. Candidates will be notified at the point of collection how long their data is likely to be retained and given the opportunity to confirm their continued interest.
Legal basis: Article 6(1)(a) GDPR (consent).
Managing contacts and sending messages
This type of service makes it possible to manage a database of email contacts, phone contacts or any other contact information to communicate with the User.
These services may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message.
Communication and Enquiry Handling
Company: this Website
The Owner processes Personal Data submitted via contact forms, email, or other communication channels to respond to enquiries and manage business communications.
This may include name, contact details, content of the message, and communication-related data (e.g. timestamps or interaction data).
This data is used to respond to enquiries, manage communications, maintain records of interactions and follow up where appropriate.
Personal Data processed for communication and enquiry handling is retained for up to twelve (12) months after the enquiry is resolved, unless it becomes part of an ongoing recruitment, candidate, client or business relationship, or unless a longer retention period is required to comply with legal obligations or establish, exercise or defend legal claims.
Further information about the processing of Personal Data
Recipients of Personal Data
Personal Data may be shared with or accessed by the following categories of recipients, where necessary for the purposes described in this Privacy Policy: - employers, hiring organizations and recruitment clients in connection with specific roles or relevant opportunities; - group companies, affiliates, subcontractors and recruitment outsourcing providers; - We ARE Sourcing, where it supports recruitment outsourcing activities from Kosovo; - IT, hosting, website, analytics, CRM, email, communication and security service providers; - professional advisers, such as legal, accounting or compliance advisers; - public authorities, courts, regulators or law enforcement bodies where required by law or necessary to protect legal rights.
Depending on the circumstances, these recipients may act as independent controllers, joint controllers or processors. Where a recipient processes Personal Data on behalf of the Owner, the Owner will put appropriate contractual arrangements in place. Where a recipient acts as an independent controller, that recipient is responsible for its own processing of Personal Data.
Candidate profiles are shared with employers or hiring organizations only where relevant to a recruitment process, role, opportunity or agreed recruitment service, and in accordance with the candidate-sharing rules described in the recruitment and talent pool sections of this Privacy Policy.
International Data Transfers
Personal Data may be transferred to, accessed from, or processed in countries outside the European Economic Area, including where third-party providers supporting our business operations are located outside the EEA. In particular, recruitment support services may be provided by We ARE Sourcing, a company operating from Kosovo. This may involve access to candidate, applicant, client contact, or other recruitment-related Personal Data, where necessary to support candidate sourcing, screening, recruitment administration, communications, and related recruitment activities.
Where Personal Data is transferred to or accessed from a country that has not been recognised by the European Commission as providing an adequate level of data protection, We ARE Renewables will rely on appropriate safeguards in accordance with applicable data protection laws. These safeguards may include Standard Contractual Clauses approved by the European Commission, transfer risk assessments, contractual confidentiality obligations, access controls, and other appropriate technical and organisational measures.
Users may contact We ARE Renewables using the contact details provided in this Privacy Policy to request further information about the safeguards applied to international transfers of Personal Data.
Cookie Policy
This Website uses Trackers. To learn more, Users may consult the Cookie Policy.
Further Information for Users in the European Union
This section applies to all Users in the European Union, according to the General Data Protection Regulation (the “GDPR”), and, for such Users, supersedes any other possibly divergent or conflicting information contained in the privacy policy. Further details regarding the categories of Data processed, the purposes of processing, the categories of recipients of the Personal Data, if any, and further information about Personal Data can be found in the section titled “Detailed information on the processing of Personal Data” within this document.
Legal basis of processing
The Owner may process Personal Data relating to Users if one of the following applies:
Users have given their consent for one or more specific purposes.
provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
processing is necessary for compliance with a legal obligation to which the Owner is subject;
processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;
processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.
In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.
Further information about retention time
Unless specified otherwise in this document, Personal Data shall be processed and stored for as long as required by the purpose they have been collected for and may be retained for longer due to applicable legal obligation or based on the Users’ consent.
Therefore:
Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.
Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.
The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to fulfil a legal obligation or upon order of an authority.
Once the retention period expires, Personal Data shall be deleted. Therefore, the right of access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.
The rights of Users based on the General Data Protection Regulation (GDPR)
Users may exercise certain rights regarding their Data processed by the Owner.
In particular, Users have the right to do the following, to the extent permitted by law:
Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent.
Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
Restrict the processing of their Data. Users have the right to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it.
Have their Personal Data deleted or otherwise removed. Users have the right to obtain the erasure of their Data from the Owner.
Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance.
Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.
Users are also entitled to learn about the legal basis for Data transfers abroad including to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.
Details about the right to object to processing
Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.
Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time, free of charge and without providing any justification. Where the User objects to processing for direct marketing purposes, the Personal Data will no longer be processed for such purposes. To learn whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.
How to exercise these rights
Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. Such requests are free of charge and will be answered by the Owner as early as possible and always within one month, providing Users with the information required by law. Any rectification or erasure of Personal Data or restriction of processing will be communicated by the Owner to each recipient, if any, to whom the Personal Data has been disclosed unless this proves impossible or involves disproportionate effort. At the Users’ request, the Owner will inform them about those recipients.
Additional information about Data collection and processing
Legal action
The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of this Website or the related Services. The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.
Additional information about User's Personal Data
In addition to the information contained in this privacy policy, this Website may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.
System logs and maintenance
For operation and maintenance purposes, this Website and any third-party services may collect files that record interaction with this Website (System logs) or use other Personal Data (such as the IP Address) for this purpose.
Information not contained in this policy
More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.
Changes to this privacy policy
The Owner reserves the right to make changes to this privacy policy at any time by notifying its Users on this page and possibly within this Website and/or - as far as technically and legally feasible - sending a notice to Users via any contact information available to the Owner. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom.
Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.
Definitions and legal references
Personal Data (or Data)
Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.
Usage Data
Information collected automatically through this Website (or third-party services employed in this Website), which can include: the IP addresses or domain names of the computers utilized by the Users who use this Website, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilized to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server's answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilized by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User's IT environment.
User
The individual using this Website who, unless otherwise specified, coincides with the Data Subject.
Data Subject
The natural person to whom the Personal Data refers.
Data Processor (or Processor)
The natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller, as described in this privacy policy.
Data Controller (or Owner)
The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of this Website. The Data Controller, unless otherwise specified, is the Owner of this Website.
This Website (or this Application)
The means by which the Personal Data of the User is collected and processed.
Service
The service provided by this Website as described in the relative terms (if available) and on this site/application.
European Union (or EU)
Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.
Legal information
This policy relates solely to this Website, if not stated otherwise within this document.
