Personal Data processed for the following purposes and using the following services:

• • Advertising

    • Microsoft Advertising, Quora Conversion Pixel and Meta ads conversion tracking (Meta pixel)

      Personal Data: Trackers; Usage Data

  • Analytics

    • Google Analytics (Universal Analytics)

      Personal Data: Trackers; Usage Data

  • Contacting the User

    • Phone contact

      Personal Data: phone number

    • Mailing list or newsletter

      Personal Data: company name; email address; first name; last name; phone number; profession

  • Heat mapping and session recording

    • Crazy Egg

      Personal Data: Trackers; Usage Data

  • Hosting and backend infrastructure

    • Amazon Web Services (AWS)

      Personal Data: various types of Data as specified in the privacy policy of the service

  • Remarketing and behavioral targeting

    • LinkedIn Website Retargeting

      Personal Data: Trackers; Usage Data

  • Tag Management

    • Google Tag Manager

      Personal Data: Trackers; Usage Data

  • Traffic optimization and distribution

    • Cloudflare

      Personal Data: Trackers

  • User database management

    • Intercom

      Personal Data: Data communicated while using the service; email address; Trackers; Universally unique identifier (UUID); Usage Data; various types of Data as specified in the privacy policy of the service

    • Salesforce Sales Cloud

      Personal Data: various types of Data as specified in the privacy policy of the service

    • HubSpot Lead Management

Information on opting out of interest-based advertising

In addition to any opt-out feature provided by any of the services listed in this document, Users may learn more on how to generally opt out of interest-based advertising within the dedicated section of the Cookie Policy.

Further information about the processing of Personal Data

• • Job Application Form

    What data is Poka collecting ?
    Poka collects any of the information that you provided us in this form.
    
    Why does Poka collect this information ?
    Poka collects this information to be able to review your candidacy, and may use it to contact you for an interview process. Poka may also retain this information to know to contact you for future employment opportunities.
    
    How long does Poka retain this information ?
    Poka retains this information solely for the period necessary to review your candidacy and to accomplish the purposes described herein.
    
    How does Poka share this information ?
    Poka may share this information with Greenhouse (greenhouse.io) to process your candidacy. Poka may also share this information with recruiting agencies or consultants employed by Poka to help in its recruitment efforts. Poka does not sell this information.
    
    AI-Assisted Tools for Interview Transcription and Summarization
    As part of Poka’s hiring process, AI-powered tools designed to assist interview transcription and summarization may be used in order to assist recruiters in evaluating candidates (“AI Tools”). Please note that these AI Tools do not involve automated decision-making, and our recruiters will always review the AI-generated transcripts and summaries. In accordance with applicable legal requirements, you have the right to object to the use of these AI Tools in your hiring process. To opt-out or request further information, please contact us at privacy@poka.io.

  • Filling any form & Registering for events

    Provider
    This Application
    
    Purpose
    Where you fill a form or register for an event on Poka’s website or affiliate links, Poka, in its legitimate interests to operate its business, may collect specific personal information from you to better understand and serve you as a customer or potential customer. Poka may also contact you for direct marketing purposes.
    
    Personal Data collected
    first name
    last name
    title
    industry
    company name
    phone number
    email address
    address (including country/state/province and city)

  • Artificial Intelligence (“AI”) capabilities.

    Our processing of Personal Information for the purposes and legal basis described in this Privacy Policy also include the use of automated methods of processing, including profiling (including artificial intelligence and generative intelligence capabilities), which may be used to analyze your Personal Information, determine trends or create AI-generated answers or other content.
    
    For example, we may use AI capabilities to streamline processes and improve efficiency, such as generating summary transcripts of conversations. These tools are only used to assist our teams, and all decisions are thoroughly reviewed under human oversight to ensure accuracy and fairness.

  • Poka Candidates

    In addition to the personal information we require to process your job application, we may collect and process information related to your gender identity on a voluntary basis for the purposes of:
    - Monitoring diversity and inclusion across recruitment and employment practices.
    - Supporting internal reporting and compliance with corporate social responsibility goals.
    
    This data will be:
    - Collected only with your explicit consent.
    - Anonymized and aggregated wherever possible.
    - Stored securely and accessed only by authorized HR personnel.
    
    You have the right to withdraw consent at any time without affecting your application or employment status. Your data will never be used to make decisions about you individually.

  • Equal protection of User Data

    This Website shares User Data only with third parties carefully selected to ensure that they provide the same or equal protection of User Data as stated in this privacy policy and requested by applicable data protection laws. Further information on data processing and privacy practices by third parties can be found in their respective privacy policies.

Contact information

• • Owner and Data Controller

    Poka inc, 214 Saint-Sacrement Avenue, #240, Quebec, Quebec G1N 3X6, Canada

    Owner contact email: privacy@poka.io