Privacy Policy of InnovationRoundtable.online

InnovationRoundtable.online collects some Personal Data from its Users.

Personal Data processed for the following purposes and using the following services:

    • Analytics

      • Analytics collected directly and Google Analytics

        Personal Data: Cookies; Usage Data

    • Contacting the User

      • Contact form

        Personal Data: email address; first name; last name; User ID

      • Mailing list or newsletter

        Personal Data: city; company name; country; email address; first name; last name; profession; Usage Data

    • Displaying content from external platforms

      • Vimeo video

        Personal Data: Cookies; Usage Data

    • Handling payments

      • Stripe

        Personal Data: various types of Data as specified in the privacy policy of the service

    • Interaction with external social networks and platforms

      • LinkedIn button and social widgets and Twitter Tweet button and social widgets

        Personal Data: Cookies; Usage Data

    • Location-based interactions

      • Non-continuous geolocation

        Personal Data: geographic position

    • Managing contacts and sending messages

      • Mailgun

        Personal Data: address; Cookies; country; date of birth; email address; first name; gender; last name; phone number; profession; Usage Data; various types of Data

      • Mailchimp

        Personal Data: company name; Cookies; country; email address; first name; last name; Usage Data; various types of Data

    • Registration and authentication

      • Direct registration

        Personal Data: billing address; city; company name; country; data relating to the point of sale; email address; field of activity; first name; last name; password; profile picture; shipping address; Tax ID; various types of Data; VAT Number; workplace; ZIP/Postal code

      • Linkedin OAuth

        Personal Data: various types of Data as specified in the privacy policy of the service

    • Social features

      • Public profile

        Personal Data: city; company name; country; first name; geographic position; last name; picture; profession

    • SPAM protection

      • Google reCAPTCHA

        Personal Data: Cookies; Usage Data

    • Tag Management

      • Google Tag Manager

        Personal Data: Usage Data

    • Traffic optimization and distribution

      • Cloudflare

        Personal Data: Cookies; various types of Data as specified in the privacy policy of the service

    • User database management

      • ZOHO CRM

        Personal Data: email address; various types of Data as specified in the privacy policy of the service

Information on opting out of interest-based advertising

In addition to any opt-out feature provided by any of the services listed in this document, Users may learn more on how to generally opt out of interest-based advertising within the dedicated section of the Cookie Policy.

Further information about the processing of Personal Data

    • Workplace provided information

      An employer (or another person) connected with you and your job, and who uses our Services, may provide us information to grant you access to our online network; for example, your name, surname, job position, division, and email address.

    • Developing Services and Research

      We develop our Services and conduct research.

      We use Personal Data, including public feedback, for research and development purposes. This means that your Personal Data (especially those Data collected via polls and surveys) will be used to improve the Service in order to provide you with a better, easier and more customised experience and will help you to connect with other professionals.

      Polls and surveys might be conducted by us and others through our Services. You are not obliged to respond to polls or surveys and, should you decide to answer, you will be able to choose the information to share.

      Surveys carried out by Innovation Roundtable ApS are hosted on One.com which will act as data processor for this information.

      One.com Privacy Policy: https://www.one.com/en/info/privacy-policy

    • Service oriented communications

      We will contact you through email, notices posted on our websites or apps, messages to your inbox, and other ways through our Services, including push notifications. We will send you messages about the availability of our Services, security, or other service-related issues. We also send messages about how to use the Services, network updates and reminders. Please be aware that you cannot opt out of receiving service messages from us, including security and legal notices

    • Connecting with others

      Our Services allow you to stay in touch with colleagues, partners, and other innovation professionals. To do so, you can choose to whom you can connect. When you connect with another user, you will be able to see each other’s´ profile, profile activity (e.g. the resources you have commented on), and write each other private messages. To facilitate your professional connections, if you are part of the Innovation Roundtable® network, the users that have attended the same event as you, will be automatically added to your network.

      In addition, you will be able to browse among the attendees list of the event your have attended. This also mean that other users that have attended the same event as you will be able to see you in the list.

      You can always choose to not receive private messages and to not appear in the searches and event attendee lists by changing your privacy settings.

    • Sharing Information with others

      Your profile may be fully visible to all registered users and customers of our Services. Your and their settings, and the subscriptions you / they may have, their usage of our Services, the user of certain channels, like the Share section, and search types (e.g., by name or by keyword), will impact the availability of your profile and certain fields.

      Our Services allow viewing and sharing information including through posts, follows, likes and comments.

      • When you share a post (e.g., an update, video or request for collaboration) you will share it publicly within the platform. Others who are not your connections will be able to find and see your post. Search Engines will not be able to find your posts, as the content in our online network is password protected and not accessible by any search engines.

      • When you like, comment on or share another’s post, others will see it, including the person who initiated the post, and will be able to access your profile.

      • When you follow a conversation, others will not be notified. We consider following discussions a private activity.

      • When you bookmark a contact, a speaker, a resource etc., others will not be notified. We consider bookmarking a private activity.

    • Premium Services

      We sell premium services that provide our customer access to premium content, user directory and profiles, and customized functionalities. The Personal Data collected is used to provide the User with services or to sell goods, including payment and possible delivery. The Personal Data collected to complete the payment may include the credit card, the bank account used for the transfer, or any other means of payment envisaged, contact information and sales history. The kind of Data collected by InnovationRoundtable.online depends on the payment system used.

    • Customer support

      We use data to help you and fix problems. We use the data (which can include your communications) needed to investigate, respond to and resolve complaints and Service issues (e.g., bugs).

    • Registration and account service

      In order to simplify the creation and activation process of a user account, we may use the data that participants at Innovation Roundtable® events might have submitted previously as their input for the event attendee list / mobile app. Should this case apply to you, by accepting the Terms and Conditions (User Agreement), you agree that we can use the data you have submitted previously for that purpose to pre-fill your user profile. You will be able to edit those details during the user activation process and at any later stage in the Profile section.

    • Backup saving and management & platform service and hosting

      The backup saving and management service allows the Owner to save and manage backups of InnovationRoundtable.online on external servers managed by the service provider itself. The backups may include the source code and content as well as the data that the User provides to InnovationRoundtable.online.

      The platform and hosting services have the purpose of running key components of InnovationRoundtable.online, therefore allowing the provision of InnovationRoundtable.online from within a unified platform. Such platforms provide a wide range of tools to the Owner – e.g. analytics, user registration, commenting, database management, e-commerce, payment processing – that imply the collection and handling of Personal Data. Some of these services work through geographically distributed servers, making it difficult to determine the actual location where the Personal Data are stored.

      Hetzner Online GmbH
      Hetzner Online GmbH is an Internet hosting company and data center that allows the Owner to build, run and host InnovationRoundtable.online.

      Hetzener Online save and manage backups.
      Personal Data collected: various types of Data as specified in the privacy policy of the service.
      Place of processing: Germany.
      Privacy policy: https://www.hetzner.com/rechtliches/datenschutz/

    • Comment system managed directly

      Content commenting services allow Users to make and publish their comments on the contents of InnovationRoundtable.online.

      It is not possible to comment anonymously and the email address provided by the User may be used to send notifications of comments on the same content. Users are responsible for the content of their own comments.

      Comment system managed directly (InnovationRoundtable.online):

      InnovationRoundtable.online has its own internal content comment system.
      Personal Data collected: All the data collected during the registration process.

    • LinkedIn API

      Profile API & LinkedIn Auto-Fill plugin (Autofilled Information)

      We use the LinkedIn API to allow users to retrieve basic profile information such as name, photo, headline, and current position for authenticated users from their LinkedIn accounts. Users of InnovationRoundtable.online may use the LinkedIn Auto-fill functionality to complete part of their personal profile descriptions (i.e. user personal background, user current responsibilities, profile picture)
      The use of the LinkedIn Plugin does not create a partnership relationship with LinkedIn and Innovation Roundtable ApS do not monetize its use.

      Personal Data collected: various types of Data as specified in the privacy policy of the service.
      Place of processing: United States. Privacy Shield participant.
      Privacy Policy: https://www.linkedin.com/legal/privacy-policy

    • Disclosing information to stakeholders and third parties

      Your employer may ask to see how you use our Services. We will not show them your searches or personal messages. However, should a crime have been committed, or is suspected to have been committed, through your account, or that you have violated the User Agreement of our Services, we reserve the right to grant access to the relevant authorities to investigate the matter and provide relevant information to your employer and/or law enforcement.

    • Location-based interactions

      For security reasons, and to prevent the misuse of the User’s personal account, InnovationRoundtable.online may collect and use User’s location data and type of device to block too many simultaneous sessions from the same account. A user can be connected from up to 2 devices simultaneously.

    • Confirmation of the User's account

      When a User takes part in an event or meeting, they may be asked to previously fill out forms with their Personal Data for the purpose of allowing the Owner to create an event attendee list. In particular, the Personal Data shall be collected via the form available at this link: https://innovationroundtable.co/survey/index.php/136521?newtest=Y&lang=en. The Personal Data of Users who visit those website shall be processed also according to the Privacy Policy published here: https://www.iubenda.com/privacy-policy/68216392

      In this case, we will provide an online feature by means of which such Data shall be used to pre-fill your User profile in order to simplify the creation of your User account.
      You shall be requested to confirm your account by clicking on the link, which we will send to the email address you previously shared with us. Please remember that you will be able to edit those details during the user activation process and at any later stage in the Profile section. Should you not confirm your account, we will make sure to delete your Data

    • Changes to This Privacy Policy

      We will occasionally update this Privacy Policy to reflect changes in our practices and services. When we post changes to this Privacy Policy, we will revise the "Last Updated" date at the bottom of this Privacy Policy. If we make any material changes in the way we collect, use, and/or share your personal information, we will notify you by sending an email to the email address you most recently provided us in your account, profile or registration (unless we do not have such an email address), and/or by prominently posting notice of the changes on our website. We recommend that you check our website from time to time to inform yourself of any changes in this Privacy Policy or any of our other policies.

    • User's account cancellation

      Account closure
      If you choose to close your InnovationRoundtable.online account, your user profile will generally stop being visible to others on our Services within 24 hours. We generally delete closed account information within 30 days of account closure, except as noted below.
      We retain your personal data even after you have closed your account if reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, resolve disputes, maintain security, prevent fraud and abuse, enforce our User Agreement, or fulfill your request to "unsubscribe" from further messages from us. We will retain de-personalized information after your account has been closed, but we may also retain personal information which can be useful for us to know if you have already been part of our online network. Information you have shared with others (e.g., through comments and discussions) will remain visible after you closed your account or deleted the information from your own profile or mailbox, and we do not control data that other Members copied out of our Services.

    • Analysis and predictions based on the User’s Data (“profiling”)

      The Owner may use the Personal and Usage Data collected through InnovationRoundtable.online to create or update User profiles. This type of Data processing allows the Owner to evaluate User choices, preferences and behaviour for the purposes outlined in the respective section of this document.
      User profiles can also be created through the use of automated tools like algorithms, which can also be provided by third parties. To find out more about the profiling activities performed, Users can check the relevant sections of this document.
      The User always has a right to object to this kind of profiling activity. To find out more about the User's rights and how to exercise them, the User is invited to consult the section of this document outlining the rights of the User.

    • Personal Data collected through sources other than the User

      The Owner of InnovationRoundtable.online may have legitimately collected Personal Data relating to Users without their knowledge by reusing or sourcing them from third parties on the grounds mentioned in the section specifying the legal basis of processing.
      Where the Owner has collected Personal Data in such a manner, Users may find specific information regarding the source within the relevant sections of this document or by contacting the Owner.

    • The Service is not directed to children under the age of 13

      Users declare themselves to be adult according to their applicable legislation. Minors may use InnovationRoundtable.online only with the assistance of a parent or guardian. Under no circumstance persons under the age of 13 may use InnovationRoundtable.online.

    • Unique device identification

      InnovationRoundtable.online may track Users by storing a unique identifier of their device, for analytics purposes or for storing Users' preferences.

    • Push notifications

      InnovationRoundtable.online may send push notifications to the User to achieve the purposes outlined in this privacy policy.

      Users may in most cases opt-out of receiving push notifications by visiting their device settings, such as the notification settings for mobile phones, and then change those settings for InnovationRoundtable.online, some or all of the apps on the particular device.
      Users must be aware that disabling push notifications may negatively affect the utility of InnovationRoundtable.online.

Contact information

    • Owner and Data Controller

      Innovation Roundtable ApS - Bredgade 36, 4
      1260 Copenhagen - Denmark

      Owner contact email: privacy@innovationroundtable.online