Iubenda Internal Privacy Management

The solution to easily document all the data processing activity within your organization

for GDPR

Create your record of processing activity: add processing activities from 600+ pre-made options, divide them by area, assign processors and members, document legal bases and other GDPR-required records.

Not sure what you need? Getting started guide

The requirements

In order to comply with privacy laws, especially the GDPR, companies need to keep a record of how they store and use the data they collect from users. In particular, they must document in writing:

Data retention policy for each processing activity

Security measures

Legal basis for processing

Data transfer outside of the EU, if any

The parties that you share the data with, both inside and outside of your organization

How it works

1. Define areas

Areas are perimeters within which data processing activities are homogeneous. Examples of areas are your website, mobile app, physical stores, employees, recruiting, manufacturing facility etc.

2. Add processing activities to each area

For each area, you can add processing activities out of a list of 600+ pre-made ones. For instance, you'll add “Payroll processing” to your “employees” area, or “Google Analytics” to your “website” area.

3. Add details about each processing activities

For each processing activity, add your data retention policy, security measures, legal basis for processing etc.

Features and benefits

  • Easily compile your record of data processing activity
  • Easily make your organization GDPR compliant
  • Add areas to granularly describe your processing activity
  • Seamlessly integrated with all the iubenda compliance solutions
  • Easy to use and comes with 600+ pre-made processing activities you can add to your areas
  • Manage multiple projects with a single account
  • Describe the details of your data processing activity
  • Define security measures for each data processing activity
  • Define retention policy for each data processing activity
  • Define all the GDPR data processing details
  • Assign members to areas and to processing activities
  • Define roles for each member (Controller, Processor, member of the controller's organization, subject)
  • Coming
    Create and export reports
  • Coming
    Automated Data Protection Impact Assessment (DPIA)
  • Coming
    Generate and manage data processing agreements with processors, employees and members in general
  • Coming
    Generate and manage internal privacy documentation

Trusted by over 60,000 clients in 100+ countries

Opengov Martini MIT Goethe Universität Frankfurt Ustwo New York Code Co. honda

FAQ

Is the IPM Tool only for companies trying to comply with the GDPR?

Even though the GDPR is a common reason to put more effort into internal privacy management, our tool is not exclusively made for application under the GDPR. It can also be used for internal privacy management in general, even by companies who do not have any users/customers within the EU.

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How does the Internal Privacy Management tool work?

The IPM tool makes the complex task of managing internal privacy a simple and straightforward one. The tool lets you define specific ares of data processing, add processing activities and members involved in the processing to each area and also lets you add all necessary details related to the processing activities. This makes it simple for you to comply with requirements (including but not limited to the GDPR), and track and manage the data you collect, the purposes for collection, all parties involved, company details — including data of employees — and more.

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Enterprise

Hundreds of enterprises rely on iubenda for their online compliance throughout multiple properties and legislations.

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