Need a GDPR Compliance Checklist? Look no further than this comprehensive GDPR cheat sheet! 👇
Safeguarding personal data and avoiding hefty fines is crucial in today’s data-driven world. This comprehensive GDPR compliance checklist serves as a valuable resource to assess your compliance status and secure your organization to avoid costly fines.
The GDPR likely applies to you if you target Europe-based users (whether or not you’re based in Europe) or if you’re based in Europe (whether or not your target users are Europe-based).
The GDPR applies to organizations, companies, individuals, corporations, public authorities and other entities – including small businesses, charities and nonprofit organizations – that are either based in the EU, offer goods or services (even for free) to people in the EU, or that monitor the behaviour of people in the EU, either directly or as a third party.
Keep reading for a need to know GDPR compliance checklist!
To ensure GDPR compliance, it is crucial to establish a valid legal basis for processing personal data. This involves carefully assessing and documenting the lawful grounds on which you rely to process personal data. This can include obtaining consent, fulfilling a contract, complying with a legal obligation, protecting vital interests, performing a task carried out in the public interest or in the exercise of official authority, or pursuing legitimate interests.
When consent mechanisms for data processing activities, it is important to use unambiguous language and require an explicit “opt-in” action from users. Avoid using pre-ticked boxes or opt-out mechanisms, as they do not meet the GDPR’s requirements for valid consent. Make sure that users actively and clearly indicate their agreement to the specific processing activities for which you are seeking consent.
To demonstrate compliance with the GDPR, it is essential to maintain clear and detailed records of consent. This includes recording the time and date of consent, the specific preferences expressed by the user, any accompanying legal or privacy notices provided at the time of consent, and the specific form or mechanism used to obtain consent. These records will help you provide evidence of consent if required.
Under the GDPR, individuals have the right to access the personal data you hold about them. Implement mechanisms that enable customers to easily request and receive information about the data you have collected and processed on their behalf. Provide clear instructions on how they can make such requests and establish a process for responding to these requests promptly and securely.
To ensure data accuracy and compliance with the GDPR, provide accessible means for customers to correct or update inaccurate or incomplete data you hold about them. Implement a process that allows individuals to easily request corrections or updates to their data, and ensure that these requests are handled promptly and accurately.
To respect individuals’ rights, allow customers to easily to object to specific processing activities. Clearly communicate how they can exercise this right and provide a straightforward process for submitting objections. Review and address objections in a timely manner while considering the legal grounds for the objection and any potential exemptions.
Under the GDPR’s right to data portability, individuals have the right to receive their personal data in a structured, commonly used, and machine-readable format. Establish mechanisms that facilitate customers in receiving their data in such a format, making it easier for them to transfer their data to another company if desired. Clearly communicate the process for requesting data portability and provide the necessary assistance to fulfill these requests.
Ensure that customers can easily request the deletion of their personal data when certain conditions under the GDPR apply. Simplify the process for submitting data deletion requests, clearly communicate the steps involved, and promptly respond to and fulfill valid deletion requests. Keep records of these requests and document the actions taken to comply with them.
Under certain circumstances, individuals have the right to request the restriction of processing their personal data. Establish a process that enables customers to make such requests, provide clear instructions on how to submit them, and promptly address and implement valid requests for restricting data processing. Keep records of these requests and any actions taken to comply with the requested restrictions.
To ensure the security of personal data and comply with the GDPR’s requirements, implement robust technologies and procedures to detect, report, and investigate any personal data breaches. Establish mechanisms for monitoring and detecting potential breaches, have procedures in place for timely reporting to the appropriate authorities and affected individuals when required, and conduct thorough investigations to determine the scope and impact of the breach.
To demonstrate compliance and accountability, maintain detailed records of your data storage, usage, and processing activities. This includes documenting your data retention policies, the security measures you have implemented to protect personal data, the legal basis for each processing activity, any data transfers outside the European Union, and the parties involved in data sharing arrangements. These records will help you ensure transparency and respond to requests or inquiries from regulatory authorities or individuals affected by your data processing practices.