Ensuring privacy compliance is paramount for businesses of all sizes. Investing in reliable GDPR compliance software can significantly ease the burden of meeting stringent data protection regulations and, can save you a lot of time and money!
In this post, we’ll look at which features are critical to proper GDPR compliance and how the right software can help you easily meet your legal obligations.
GDPR compliance software refers to specialized tools and platforms designed to assist organizations in achieving and maintaining compliance with the requirements of the GDPR. It offers a centralized system for managing various aspects of GDPR compliance, including data mapping, consent management, privacy policy management, data subject rights, and more.
👀 How to Create a Privacy Policy →
GDPR compliance software plays a crucial role in helping businesses effectively manage and demonstrate compliance with the GDPR. It provides a structured approach to handle complex compliance tasks, streamlines processes, reduces manual efforts, and mitigates the risk of non-compliance, which can lead to severe penalties and reputational damage.
Key features of GDPR compliance services:
Benefits of implementing GDPR tools:
Types of GDPR compliance software available:
Because so much of compliance is unique to your particular business and the types of personal data you process, it’s important that your compliance software is fully customizable and that it’s able to grow with your business.
Furthermore, a good GDPR compliance software should make it easy for you to comply with multiple laws at once and be up-to-date with the latest regulations and industry standards.
Before selecting a GDPR compliance software, it is essential to assess your organization’s specific needs and requirements. Consider factors such as the size of your business, the volume of personal data you handle, your existing IT infrastructure, and the level of technical expertise within your organization.
Considerations for selecting GDPR compliance software:
With GDPR, it has become increasingly important to ensure that personal data are lawfully processed.
The GDPR applies in three main cases:
This means that even US-based businesses may need to comply with the GDPR if they have EU users.
And compliance is no joke! The legal consequences for non-compliance include massive fines, sanctions including official reprimands, data protection audits and liability damages.
This article is a part of our series on GDPR and GDPR compliance. Read also:
GDPR compliance software helps you meet the legal requirements that apply to your business under the GDPR.
Generally, GDPR software should help you to do things like:
Data privacy compliance can be complex and requires in-depth legal and technical knowledge – especially if your business has an online presence.
So, if the GDPR applies to your business, you’ll likely need compliance software.
At iubenda, we take a comprehensive approach to data law compliance. We build solutions with the strictest regulations in mind, giving you full options to customize as needed. This way, we’ll assist you with meeting your legal obligations, reduce your risk of litigation and protect your customers — building trust and credibility.
We host your documents, so you can easily make any changes from your dashboard at any time, and the update automatically spreads across all your websites and apps.
Furthermore, our international legal team constantly monitors and releases updates to the legal texts. From time to time, laws and third-party requirements are amended and updated, and in this way, we can ensure that your documents always meet the latest requirements.
Here’s what you need to get started with full compliance:
With our Privacy and Cookie Policy Generator you can create a lawyer-crafted, precise privacy policy and seamlessly integrate it with your website or app. Just add any of several pre-created clauses at the click of a button, or write your own custom clauses using the built-in form.
Because using cookies can mean both processing user data and installing files on the user devices, they are a major point of concern when it comes to user data privacy rights.
If your website or app uses cookies, it’s necessary that you inform your users through a cookie policy and that you obtain your users’ consent before installing them on their devices. You can do it via a cookie banner, which should be shown upon the user’s first visit to your website or app.
Our Privacy Controls and Cookie Solution takes care of it all.
Keeping track of your users’ consent is vital for GDPR compliance.
Our Consent Database simplifies this process by helping you to easily store proof of consent and manage consent and privacy preferences for each of your users.
Lastly, if certain conditions apply, you may be required to record your processing activities.
That’s what our Internal Privacy Management is for. Our solution helps you to easily record and manage all the data processing activity within your organization so that you can easily comply with GDPR requirements and meet your legal obligations.
A GDPR compliance program is a systematic and strategic approach implemented by organizations to ensure compliance with the General Data Protection Regulation (GDPR). It involves developing policies, procedures, and controls to protect personal data, fulfill data subject rights, and establish accountability for data processing activities. A GDPR compliance program encompasses various aspects, such as data mapping, consent management, data subject request handling, data breach response, vendor management, and ongoing monitoring and auditing.
Compliance with the General Data Protection Regulation (GDPR) is achieved through a combination of policies, processes, and tools designed to protect personal data and ensure privacy rights. When it comes to ensuring compliance with the GDPR, iubenda offers a solution tailored for businesses seeking streamlined and effective tools to protect personal data and uphold privacy rights. Unlike traditional approaches that rely on a mix of disparate policies, processes, and tools, iubenda offers an all-encompassing platform that integrates cybersecurity measures, privacy management, regular data audits, and Data Protection Impact Assessments (DPIAs) into a single, user-friendly interface. This integration facilitates a more efficient and cohesive strategy for GDPR compliance, enabling organizations to easily navigate the complexities of data protection regulations with confidence.
GDPR compliance techniques include:
Yes, software can be GDPR compliant. GDPR compliance is not limited to just organizational practices but also extends to the software and tools used to process personal data. When selecting software, organizations should consider whether it adheres to the GDPR’s requirements and provides features and functionalities that facilitate compliance. GDPR compliance software typically includes capabilities such as data mapping, consent management, data subject rights management, breach detection and notification, and privacy policy management, to name a few.
Creating a GDPR compliance program involves several key steps:
GDPR compliance software plays a crucial role in streamlining data protection efforts by providing tools for managing various aspects of GDPR compliance, such as consent, data subject rights, and data breach management. How does GDPR compliance software help with managing data subject rights? GDPR compliance software provides workflows and automation to handle data subject requests efficiently, ensuring timely responses and accurate record-keeping of these interactions.
Yes, GDPR compliance software offers features to automate consent management, including capturing, recording, and managing consent preferences and withdrawals.
The software includes functionalities to detect potential data breaches, initiate incident response workflows, notify the appropriate authorities and affected individuals, and maintain a record of breach-related activities. What are the potential consequences of non-compliance with GDPR regulations? Non-compliance with GDPR regulations can result in severe penalties, including significant fines, reputational damage, and legal consequences.
Yes, GDPR compliance software is available for businesses of all sizes. Different software options cater to the specific needs and budgets of small, medium, and large organizations.
Many GDPR compliance software solutions offer customization options to align with specific industry requirements and processes. Consult with the software vendor to understand the extent of customization possibilities.
Consider factors such as the vendor’s reputation, experience, customer reviews, support offerings, data security measures, compliance with relevant regulations, and the scalability and flexibility of their software.
Yes, US companies have to follow GDPR if they process personal data related to the offering of goods or services to, or monitoring the behavior of, EU data subjects, regardless of where the company is based. This means that if a US-based company has customers in the EU or collects personal data from individuals in the EU, it must comply with GDPR.
Attorney-level solutions to make your websites and apps compliant with the law across multiple countries and legislations.