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What does privacy policy mean

What does privacy policy mean? Really

In this post, we’ll not only explain its meaning but also take a look at what it should include and see how the elements come together with a privacy policy example.

What does privacy policy mean

What does privacy policy mean? 

In short, it is a declaration or legal document that specifies how a party collects, uses, discloses, and handles any customer, client, or employee information (data) obtained throughout its online activities.

It is mandatory under many privacy laws. Therefore, It should indicate any personally identifiable information obtained, such as; name, address, and credit card number, as well as order history, browsing patterns, uploads, and downloads. Likewise, the policy should also specify whether or not the user’s computer stores data, such as cookies.

Best practices dictate that the policy states the sharing or selling of data to other parties. As a result, the policy must include the reasons for processing the data as well as the user’s rights in regards to their data, granted under whichever law applies to you

To give you a better idea of what a privacy policy means, we can look at a few of the essential elements that make up a privacy policy: here’s what a privacy policy should include (at the very least!) 

  1. Who is the site/app owner? It is necessary to indicate the personal details, together with the residence or registered office, as well as contact details. More information on identifying details of data controllers can be found here.
  2. Include the effective date of the policy. This means the date that the policy goes live and comes into force.
  3. What data is collected? How is that data being collected? 
  4. For which specific purposes are the data collected? Analytics? Email Marketing?
  5. Which third parties will have access to the information? Will any third party collect data through widgets (e.g. social buttons) and integrations (e.g. Facebook connect)?
  6. What rights do users have? Can they request to see the data you have on them? Can they ask to rectify, erase or block their data? (under European regulations, most of this is mandatory)

To see how all these elements come together, you can check out a sample privacy policy here:

Privacy policy example.

Caution: the sample above is just an example and the legal text is customized to specific data processes and laws. Remember that privacy policies are legal documents and it is mandatory that they contain truthful information or you could be putting yourself at risk. 

Can I use a generator? 

The good news is yes, you absolutely can! Be sure to choose a high-quality Generator that at the very least:

  • contains clauses written by actual legal professionals,
  • allows you to customize your document based on your individual needs entirely,
  • gives you helpful info and tips about each clause before adding it, and
  • lets you go back in and edit or modify your documents when your business needs to grow or change.

How iubenda can help

With iubenda you can easily manage a professional, self-updating policy using our generator, which is configurable from 1700+ clauses, available in 11 languages, and created by an international legal team, and updated with the leading worldwide laws.

Sounds too good to be true? Click here to watch our 1-minute introduction video to see just how quick and easy generating a privacy policy can be!

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