The New Privacy and Cookie Policies: Refined, Simplified, and User-Friendly

At iubenda, we’re always committed to make legal compliance clear, accessible, and transparent for both businesses and their users. As part of our ongoing mission to improve the user experience, we’re excited to introduce the redesigned Privacy and Cookie Policies—a major update that transforms how legal documents are structured, presented, and interacted with. This new design simplifies the complexities of legal compliance, empowering users to better understand how their data is handled.

In this article, we’ll walk you through the key improvements in our redesigned Privacy and Cookie Policy Document, highlight the features of the new design, and explain how these changes make compliance easier for businesses and users alike.

Why the Privacy and Cookie Policy Redesign?

Legal documents like privacy policies and cookie policies are often seen as dense, inaccessible, and challenging to navigate. At iubenda, we believe these documents should be tools for clarity and trust, not barriers. The redesign transforms compliance documents into user-friendly hubs of information, aligning with our mission to:

• Provide transparent and easy-to-understand data privacy practices.
• Centralize key features like cookie and email preferences, data subject rights, whistleblowing tools, and more.
• Enhance readability and usability with an intuitive layout.

🆕 What’s New: The Redesigned Privacy and Cookie Policies

The redesigned Privacy and Cookie Policies are more than just a visual refresh—they’ve been completely restructured to prioritize clarity, accessibility, and ease of use. Here’s what you can expect:

Feature	✅ NEW Design	❌ Old Design
User-Focused Layout	The new design introduces a clean, modular structure. Sections are clearly delineated, and a dynamic table of contents helps site visitors quickly find relevant information. Icons and visual cues guide site visitors to important sections like data rights and cookie preferences, improving navigation and readability. [+]	The original layout was text-heavy, with little visual hierarchy. Information was presented as lengthy paragraphs, making it hard for users to locate specific details. [+]
Summarized Information for Quick Access	A Summary section at the top provides an easy overview of key aspects, such as what data is collected, how it’s used, and who processes it. Legal jargon is minimized, and key points are summarized to make the policies easier to digest. [+]	With the old design, users had to sift through dense text to extract relevant information. [+]
Integrated User Controls	The new design integrates user controls directly within the Privacy and Cookie Policy, allowing users to manage their privacy preferences, opt out of data processing, and access important documents without leaving the page. [+]	In the old design, privacy settings and cookie preferences were dispersed across multiple interfaces, requiring users to navigate away from the document. [+]
Enhanced Accessibility and Mobile Optimization	The new design follows best practices for accessibility, including mobile optimization, screen reader compatibility, and a responsive layout that adapts seamlessly to different screen sizes. [+]	The old design had limited mobile compatibility and often resulted in poor user experiences on smaller screens. [+]

Key Improvements in the New Design

💡 Here is a detailed comparison table showcasing the differences between the old and new Privacy and Cookie Policy designs:

How the New Privacy and Cookie Policy Design Works

Whether you’re already using iubenda to manage your Privacy and Cookie Policies or you’re considering it for the first time, here’s what you need to know:

• New Documents: If you’re creating a new Privacy or Cookie Policy from February 2025, the redesigned structure will be automatically applied. You don’t have to do anything—just create your document as you normally would, and the new format and design will be applied by default.
• Existing Documents: For users with existing policies, the new structure won’t automatically apply. You’ll need to activate the new design manually. This can be done simply by activating a toggle to update your existing documents to the new layout. Here’s how:

Step-by-Step Guide to Activating the Redesigned Privacy and Cookie Policy Document

If you’re ready to take advantage of the new, streamlined design for your existing Privacy and Cookie Policy documents, follow these simple steps to activate the updated layout:

1. Go to the Embedding Section
   Navigate to the embedding section of your Privacy and Cookie Policy document in your iubenda Dashboard.
2. Activate the New Design
   Look for the toggle switch labeled “🚀 Try out the new Privacy and Cookie Policy document design!” and turn it on.
3. And that’s it! Your Privacy and Cookie Policy will now reflect the new, user-friendly design.

Check Out the Redesigned Layout

Here’s a quick look at what the redesigned Privacy and Cookie Policies look like:

• Modular Layout: Each section is neatly organized into collapsible panels. Users can click to expand or collapse sections as needed.



• Summary at the Top: Key information about the data you collect, its purpose, and your data protection practices is presented in an easy-to-read summary right at the beginning.



• Table of Contents: A clickable table of contents allows users to jump directly to relevant sections (e.g., Types of Data collected, Definitions and legal references, etc.).



• Interactive Controls: Site visitors can manage their privacy preferences directly from the document, with options to opt out of data processing, manage cookie settings, and more.



• Access Supporting Documents: Easily download related documents like the Privacy Policy, Cookie Policy, or Terms and Conditions for reference. These documents are now accessible with a simple click, helping users find all necessary information quickly.

Why You Should Update Your Documents

While new users will automatically benefit from the redesigned documents, it’s crucial for businesses to update their existing Privacy and Cookie Policies to reflect the new design and format. Here’s why:

• Clarity and Transparency: The redesigned documents present information in a much clearer and more accessible way, which helps build trust with your users.
• Improved Compliance: The new layout follows best practices for data privacy, making it easier for businesses to comply with regulations like GDPR, CCPA, and others.
• Better User Experience: With simplified language, intuitive navigation, and integrated controls, your users will appreciate the enhanced experience.

The redesigned Privacy and Cookie Policies mark the first phase of our efforts to make compliance even easier and more transparent. Whether you’re creating a new document or updating an existing one, the new structure helps simplify complex legal information and empowers both businesses and users with better control over data privacy.